Privacy Policy

Handling of Personal Information

1. Purpose of use of personal information by MLOGI

Purpose of use of personal information obtained in writing directly from the applicant (including the information obtained by the website, e-mails, etc.)
Prior to acquisition, it will be clearly stated in writing to the applicant.

Purpose of use of personal information obtained by ways other than the preceding paragraph

Classification	Purpose of Use
Information about the persons in charge for our business partners	For sending quotations and/or purchase orders to our business partners For confirming the order content (communication record, etc.)
Personal information collected from our customers due to acceptance of entrustment of the business	For performing such entrusted business properly
Personal information obtained through inquiries	For contacting the applicant to respond to inquiries

Public Announcement of Matters Concerning Retained Personal Data

Regarding the request from the applicant or his/her agent for notification of the purpose of use, disclosure, correction, addition or deletion of the content, cessation of the use, erasure, and/or cessation of provision to third parties (hereinafter referred to as the “Request for Disclosure, etc.”) for retained personal data or records of provision to third parties that are retained by MLOGI, MLOGI will respond to such request in the following manner:

a) Name of the business operator

MARUBENI LOGISTICS CORPORATION (MLOGI)
Takebashi YASUDA BLDG., 13, Kanda-nishikicho 3-chome, Chiyoda-ku, Tokyo JAPAN
President & CEO: Yoichiro Goto
b) Personal information protection manager

Manager’s name: Yusaku Nishikawa
Department: Administration Division
Contact information: 81- (0)3-3219-1511

c) Purpose of use of all retained personal data

Classification	Purpose of Use
Information about the persons in charge for our business partners	For sending quotations and/or purchase orders to our business partners For confirming the order content (communication record, etc.)
Information about MLOGI’s employees	For managing the employees’ personnel labor, business, health, and security
Information about MLOGI’s job applicants	For contacting the job applicants and managing MLOGI’s recruitment work
Specific personal information	For the purpose of use specified in the My Number Act

d) Contact information for complaints about the handling of retained personal data

MARUBENI LOGISTICS CORPORATION (MLOGI) Contact Point for Inquiries about Personal Information
Takebashi YASUDA BLDG., 13, Kanda-nishikicho 3-chome, Chiyoda-ku, Tokyo 101-0054 JAPAN
TEL: 81- (0)3-3219-1511 FAX: 81- (0)3-3219-1526
e) Authorized personal information protection organization

MLOGI is not a member of any authorized personal information protection organization at present.
f) Procedures for responding to the Request for Disclosure, etc. of retained personal data or records of provision to third parties

1) Contact information for the Request for Disclosure, etc.

For the Request for Disclosure, etc., please contact the above-mentioned Contact Point for Inquiries about Personal Information.
* If you wish the disclosure, etc. by electromagnetic procedures, please notify that effect. MLOGI will handle it according to your request, in principle.

2) Procedures for the Request for Disclosure, etc.

After acceptance of your request, MLOGI will mail you the prescribed request form “Request Form for Disclosure, etc. of Retained Personal Data”.

Please mail the completed Request Form, a document confirming the agent (in the case of request by the agent), and a postal money order for the fees (only in the case of request for notification of the purpose of use and disclosure) to the above-mentioned Contact Point for Inquiries about Personal Information.

After receipt of the above-mentioned Request Form, MLOGI will, in order to confirm the identification of the applicant, inquire about two (2) items of personal information that is registered in MLOGI (.e.g. phone number and date of birth, etc.), by which the applicant can be identified.

In principle, the response will be made in writing (sealed letter mail) to the applicant.

3) Materials confirming the agent in the case of the request by the agent

If the agent requests the disclosure, etc., please enclose the materials proving that he/she is the agent and the materials by which the agent him/herself can be identified. Concerning the information on the registered domicile included in each material, only information of the registered prefecture will be needed, and the subsequent information will be blackened out. In addition, please send each material that does not show the personal identification number, or in which all digits of the personal identification number are blackened out.

1. Materials proving the agent

<In the case of the agent entrusted by the applicant for the Request for Disclosure, etc.>

The applicant’s letter of attorney (original)

<In the case of the agent being a legal representative of a minor> a copy of one of the documents listed below

Transcript of the family register
Residence certificate (that states the relationship)
Other official document that can confirm the authority of statutory representation

<In the case of the agent being a legal representative of an adult ward> a copy of one of the documents listed below

Certificate of registered matters regarding the guardianship registration
Other official document that can confirm the authority of statutory representation

2. Materials by which the agent him/herself can be identified

Driver’s license
Passport
Health insurance card (please blacken out all digits of the marks/numbers, etc. of the subject insured, etc. to submit it)
Residence certificate

4) Fees for the request for notification of the purpose of use or disclosure

1,000 yen per request
(A postal money order will be enclosed in the request form, etc. you send. If you make a request in another manner, it will be discussed at the time of request.)
g) System of handling the retained personal data and the content of measures taken

1) Formulation of the basic policy

In order to secure the proper handling of the retained personal data, MLOGI has formulated the “Privacy Policy” for the “Compliance with Relevant Laws and Regulations/Guidelines, etc.” and the “Contact Point for Inquiries and Complaint Handling”, and other related matters.

2) Establishment of disciplines pertaining to the handling of the retained personal data

MLOGI has formulated the personal information protection manual about the handling method, responsible persons/persons in charge, and tasks thereof, etc. at each phase of acquisition, use, retention, provision, and deletion/disposal, etc.

3) Organizational security control measures

MLOGI has appointed a person responsible for handling the retained personal data, and has clarified employees handling the retained personal data and the scope of the retained personal data handled by such employees to establish the system to report to the responsible person in the case of grasping the fact or the sign of violating the laws or handling regulations.

Regarding the status of handling the retained personal data, self-inspection is conducted periodically and audits by other departments or outsiders are also conducted.

4) Personal security control measures

Regarding the points of attention concerning the handling of the retained personal data, periodic training is provided to the employees.

The matters concerning the confidentiality about the retained personal data are stated in the Rules of Employment.

5) Physical security control measures

In the area where the retained personal data is handled, the entrance/exit of employees is managed, the equipment, etc. brought in is limited, and the measures for preventing unauthorized persons from browsing the retained personal data are taken.
The measures for preventing the theft or loss, etc. of the equipment, electronic media, and documents handling the retained personal data are taken, and the measures are also taken so that the retained personal data cannot be found easily when such equipment and/or electronic media are carried away (including moving within the offices).

6) Technical security control measures

The access control is conducted to limit persons in charge and the scope of the personal information database, etc. handled.
The mechanism to protect the information system handling the retained personal data from outside unauthorized access or software is introduced.